Hire Your VA Now

How to Work Effectively with VAs & Revolutionize Your Business Growth

Many entrepreneurs around the world contact us to learn more about virtual assistance and how to take advantage of its benefits. At the end of their calls, most of them hire their first virtual assistant (VA) from our Virtual Staff Finder service. This has resulted to more success stories and very positive feedbacks since we’ve started our VSF service. To get you started, there are some important things you have to put into consideration such as:

Tip #1: Have a business plan

If you want to start a new business online, we recommend that you read Pat Flynn’s SmartPassiveIncome.Com where you will find a plethora of resources on planning and creating your own business on the internet based on your passions, interests and experiences. You can also learn how to find and hire reliable and talented Filipino office virtual assistants,without leaving the business planning to your employee.

What online business that suits your interest, talent, and experience? There are many online entrepreneurs that provide free advice about the best niche market that suits you best. You can ask Chris C. Ducker of ChrisDucker.Com for entrepreneurial assistance. You can also read white paper and entrepreneurial articles from Entrepreneur Magazine and Evancarmichael.com for more online resources.

Tip #2: Know the different types of Virtual Assistant in the Philippines


First of all you need to identify the stage of business development you are in right now. The stage of business development will affect your decision making in selecting the ideal home-based administrative assistant for your business. Below is the list of the different types of offshore virtual assistants.

  • A. Niche marketer virtual assistant

From keyword and competition research, to CMS application, website structure, and essential elements to have, your niche marketer home-based virtual assistant is the right person for the job. She or he is also known as Virtual Marketing Assistant, who is proficient in niche development process typically using WordPress.

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If you have large volume of products, the VA might recommend a bigger CMS program like E-commerce platform such as Business Catalyst, OS commerce, ZenCart and Magento. For a business selling e-books, memberships website, best selling Amazon niche products, affiliate product under ClickBank system and Adsense niche earning website then it is better to use WordPress CMS program.

What are the SEO Virtual Assistant job descriptions?

    • Keyword Research– the home based SEO who is proficient in Niche marketing and development will conduct keywords research. The entrepreneur should provide at least 5 possible options. The research will be based on those keywords identifying relevant sets of keywords for your business niche.What domain-keyword you should purchase and the size of hosting package? BlueHost offers one of the most affordable hosting packages, while Hostgator is the most secured hosting company.If your website will require 1000 web pages, then shared hosting package is best for you. If you’ve a big business that requires internal website accounting system then you need a more dedicated hosting package.
    • Competition Research – Before your Virtual Niche Developer can suggest the right keywords and domain name, he needs to conduct niche competition in order to guarantee the profitability of your business.
    • Usually, you do not compete with overcrowded niche products unless you have enough resources for different marketing areas and number of sales virtual assistants you should hire. Those terms like Page Rank, Alexa rank, sites’ number of years online, number of pages live, number of keywords that rank well, number of page competitions are all essential for niche marketing.
    • Niche Site Development – If your site will use basic WordPress template without major customization, your Virtual Assistant SEO can install the WordPress program, setup the plugins, and structure the site. He can configure your opt-in form and Aweber auto responder.Your Virtual Assistant SEO can create basic designs for the sign-up form, configure your sales page, prepare the pages and navigation of the niche site, and set up the WordPress SEO Yoast pluginwhich he can send to Google and Bing webmaster, as well as Analytics for confirmation with the search engine. VSF can provide a VA who is proficient in Niche Development at $350.The job includes keyword research, competition research, WordPress niche development using a template, 10 well optimized contents based on your keywords written by one of the best content writer in the Philippines and WordPress SEO plugin setup. The project will take 2 to 3 weeks.
  • B. Creative Filipino Graphics Artist

 If you want a customized niche or personal branding website, you’ll need the service of a freelance graphics artist to design the mock up pages of the site. The cost will depend on the number of pages you want customized.

For a generic page, the cost is less since the home based web designer charges $50 to $75 per page. It is recommended to customize your product or service page since this is the most visited page of the site.

Both the VA and employer should understand the important elements of an effective and sales generating website. An ideal website should have the following:

  • C. Freelance Web Developers in the Philippines

As mentioned earlier, an experienced freelance web programmer is in-charge of re-coding and customizing WordPress design, functionality and plug-ins. The VA will convert the mock design of the website usually in the jpg or image format into HTML or PHP. This type of freelance php web developer will require you to provide a C-panel access, ftp plug-in, and WordPress access.

Depending on the number of pages, the VA  usually completes the project in 30 days. Full-time home based Filipino web developers normally require 50% deposit before they start working on the project. How much are the rates of VA web developers in the Philippines? They normally cost between $500 to $800 depending on the complexity of the WordPress theme customization, and plug-in configuration.

For a big e-Commerce website or membership site that has more than 100 pages with complex functionality, you will need a team of programmers consisting of freelance front end web developer and back end programmer.

  • D. Freelance Content Writers in the Philippines

There are many freelance content writers in the Philippines. You might be asking yourself how much does a content writer virtual assistant make per article. The usual charge of a Filipino article writer is between $5 and $8 for each 500-word article.

Topics and resources may also affect the price and delivery schedule.  However, if you need a full-time freelance website content writer or SEO content writer, the rate could be between $350 and $500 per month. The fastest business writers can produce 4 to 7 articles a day depending on number of words and topics.

  • E. Freelance Online Marketing Specialist

What are the SEO specialist job descriptions and how can they bring in customers to your site?  The Filipino freelance SEO specialist is in charge of the overall marketing of your website. He or she conducts site and competition analysis, keywords research, and plugin installation. The VA will make necessary changes to the title tags and descriptions of your site based on the search volume, and on the value of click rate from Google webmaster. Google SEO specialists are trained to create web 2.0 blogs, submit articles and press release, join and leave links to forum, harvest resources, track ranking and traffics changes, and overall growth of your niche in terms of traffics, sign ups and conversions.

How much is a monthly freelance virtual assistant from the Philippines? Filipino VAs are considered as one of the most affordable SEO specialists in the world because they usually charge $400 to $700 monthly for an online marketing campaign, depending on the number of keywords and the level of difficulty. Search engine marketing campaign offered by top SEO Company in the Philippines are more expensive due to business requirements by the Local Governtment.

Some American and Australian SEO companies outsource their projects to local SEO specialists from the Philippines. SEO Virtual assistant salary range varies according to experience, number of website portfolio, residential location and internet expenses.

Tip #3: Use a Virtual Assistant Contract Agreement

Never start a project without the “letter of agreement for a virtual assistant. This agreement is your guideline on work ethics policy especially on the security of website data and customer resources. If you are looking for contract sample or template for virtual assistant you can download the VA form here.

Tip #4: Evaluate the performance of your VA before hiring her (or him) full-time

It’s always wise to give your VA a test and an evaluation before bringing her in to your organization as a fulltime virtual employee. You can do the evaluation on a project-based performance. Does the VA able to meet the deadline? Are you satisfied with the results such as traffic and ranking stats of your SEO VA? Does he/she provide you the quality of work you’re looking for from a VA?

Tip #5: How to Keep Your Virtual Assistant Happy while Working for You

One common reason why Filipino VAs would lose interest working or just quit on a project is that you ask them to do a different job. For instance, you can’t expect your Philippines SEO specialist to write articles for you. You can hire a professional writers for that. Or ask your web programmer to do search engine optimization, or serve as your online chat support, and so on and so forth. There are many virtual assistants in the Philippines that are versatile and very flexible in their work. But sometimes their employers make them do some works that are no longer in their job description, which is a big no-no. In short, you need to cherry-pick your VA who knows exactly what she’s doing, and do the job right.

  • Another big reason for the VA to get discouraged is the delay of salary. Please always pay your VA on time and they will be very happy to work for you and be loyal to your company.
  • Also it’s important to observe the local holidays in the Philippines such as Holy Week, Christmas, and other local fiestas and festivals such as Sinulog, Pinagbenga festival, Maskara festival, Ati atihan, and Pintados. Keep in mind that Filipinos are fiesta-loving and very family-oriented people. They will love and cherish their employers that allow them to spend a day or two to observe the holidays with their family.
  • Other important tip to keep your VA happy to work for you is by offering the right and fair salary compensation.
  • They also love a well-deserved appreciation for their work.

Final Thoughts

The task of the virtual assistant is to provide support to your business. Therefore, the success and failure of your project lies in your hand. There are many skilled and talented virtual assistants from the Philippines who can really help you revolutionize the growth of your business.

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Contact Virtual Staff Finder today to hire your virtual assistants! You will enjoy a systematic process of selecting skilled and professional VAs who are best suited for your business needs.

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We will collect, use and protect your data in
accordance with our privacy policy.

Privacy Policy

Last Updated: August 2018


This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.virtualstafffinder.com, a trading portal of 4C Media Limited.

By providing us with your data, you warrant to us that you are over 13 years of age.

4C Media Limited is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

Contact Details

Our full details are:

Full name of legal entity: 4C Media Limited

Email address: support@youpreneur.com

Billing email and support: billing@4cmedialimited.com

Postal address: 4C Media Limited, Milton Hall, Ely Rd, Milton, Cambridge, CB24 6WZ, United Kingdom.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at support@youpreneur.com.


Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process the following categories of personal data about you:

* Communication Data that includes any communication that you send to us whether that be through the contact form on our website, through email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.

* Customer Data that includes data relating to any purchases of goods and/or services such as your name, title, billing address, delivery address email address, phone number, contact details, purchase details and your card details. We process this data to supply the goods and/or services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.

* User Data that includes data about how you use our website and any online services together with any data that you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our website, to maintain back-ups of our website and/or databases and to enable publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business.

* Technical Data that includes data about your use of our website and online services such as your IP address, your login data, details about your browser, length of visit to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our website. The source of this data is from our analytics tracking system. We process this data to analyse your use of our website and other online services, to administer and protect our business and website, to deliver relevant website content and advertisements to you and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business and to grow our business and to decide our marketing strategy.

* Marketing Data that includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. We process this data to enable you to partake in our promotions such as competitions, prize draws and free give-aways, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy.

We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at support@youpreneur.com. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.

We do not carry out automated decision making or any type of automated profiling.


We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details about this.

We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.

We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU.


Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).

Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However you can still opt out of receiving marketing emails from us at any time.

Before we share your personal data with any third party for their own marketing purposes we will get your express consent.

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you OR by emailing us at support@youpreneur.com at any time.

If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.


We may have to share your personal data with the parties set out below:

* Service providers who provide IT and system administration services.

* Professional advisers including lawyers, bankers, auditors and insurers

* Government bodies that require us to report processing activities.

* Third parties to whom we sell, transfer, or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.


Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:

* We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or

* Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or

* If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.

If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.


We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.


We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.

For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.

In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.


Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.

You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at support@youpreneur.com

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.


This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.


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Download your FREE copy of the ULTIMATE Virtual Assistant Salary Guide

We will collect, use and protect your data in
accordance with our privacy policy.